At Makerere University Recruitment and Benefits Services (MURBS), our primary objective is to secure and retain highly skilled and competent staff members who possess actual and future potential to effectively and efficiently perform their duties and responsibilities in alignment with MURBS’ vision, mission, and strategic objectives.
Recruitment Process
Our recruitment process is conducted fairly and impartially, as we are an equal employment opportunity provider. Discrimination or favoritism of any kind, be it by gender, ethnicity, or religion, is strictly prohibited in our recruitment process.
Each application is meticulously reviewed, wherein we thoroughly evaluate qualifications, relevant experience, and adherence to job requirements. Only candidates who meet our criteria are selected for further consideration, including an invitation to participate in an interview.
Throughout our selection process, we place utmost importance on merit, ensuring that we hire individuals solely based on their demonstrated abilities and qualifications. This approach guarantees that we recruit the most competent individuals for each position at MURBS.
Request for Quotations (RFQ) – Supply and Installation of Office Security and Safety Systems
MURBS seeks to engage a qualified service provider to enhance the security of its office premises through the installation Supply, and commissioning of a Large Institutional Money Safe, Office Doors, CCTV, Intruder Alarm and Fire Safety Systems.
Purpose Statement
To deliver a secure, functional, and modern office environment that supports effective Scheme operations in line with contemporary workplace, accessibility, and safety standards.
1. Scope of Works
| Procurement Reference No. | MURBS/RFQ/2026-2027/901 |
| Procurement Method | Request for Quotations under the MURBS policy framework |
| Contract Structure | One lot – one supplier/contractor – no partial quotations |
| Issue Date | 28th September 2026 |
| Clarification Deadline | 2nd October 2026 |
| Quotation Submission Deadline | 8th October 2026 |
| Quotation Validity | 30 calendar days from the submission deadline |
| Delivery and Installation Location | MURBS offices, Makerere University, Kampala |
SINGLE-LOT REQUIREMENT
The money safe, five doors and complete CCTV form one indivisible lot. The successful supplier/contractor shall assume full responsibility for supply, coordination, installation, integration, testing, commissioning, training, warranties and final handover.
2. Invitation to Quote
Makerere University Retirement Benefits Scheme (MURBS) invites your firm to submit a sealed quotation for the supply, delivery, installation, testing and commissioning of one large institutional money safe, one main-entrance security door, four standard hardwood internal doors, and complete CCTV.
The procurement shall be awarded as one lot to one supplier/contractor. Quotations covering only part of the requirements shall be rejected as non-responsive. The successful supplier may use competent specialist personnel or approved subcontractors, but shall remain solely responsible to MURBS for the entire contract.
The quotation shall be prepared in accordance with this RFQ, the detailed technical specifications, the unified Bill of Quantities and the applicable legal and regulatory framework in Uganda.
3. Instructions to Bidders
The Consultant will liaise with the Principal Pension Officer to ensure that all the required information and any other resources are availed as and when requested for.
3.1 Preparation and submission
1. The quotation must be signed by an authorised representative and submitted before the stated deadline.
2. The bidder shall quote for every Bill of Quantities item and for the complete single lot. A zero or blank rate shall be interpreted as included elsewhere only where the bidder clearly identifies the relevant priced item.
3. All rates shall include manufacture or procurement, delivery, offloading, safe handling, positioning, installation, structural anchorage, cabling, consumables, accessories, testing, commissioning, training, documentation, warranties, minor making good, overheads and profit.
4. The quantities stated in the RFQ shall not be reduced or reallocated. Unquantified accessories required for complete operation shall be deemed included in the relevant installation and accessories items.
5. Bidders shall examine site access, safe-delivery routes, floor and wall conditions, door openings, cable routes, equipment locations and power availability before fabrication and installation.
6. The bidder shall state the manufacturer, brand, model, country of origin, offered dimensions, material grades, warranty, delivery period and any deviation for each principal item.
7. Equivalent standards may be offered only where the bidder demonstrates, with independent documentary evidence, that the proposed standard provides equal or better performance.
8. All equipment shall be new, unused, current production and supported by the manufacturer or authorised local service provider.
9. MURBS may request clarifications, inspect proposed equipment, verify references and conduct post-qualification before award.
10. MURBS may sequence or phase the delivery and installation activities within the contract. Such sequencing shall not divide the lot or create separate supplier responsibilities.
3.2 Mandatory quotation contents
1. Completed and signed Quotation Submission Sheet.
2. Completed unified Bill of Quantities with unit rates, amounts, subtotal, VAT and grand total.
3. Completed Technical Compliance Schedule, including clear disclosure of every deviation.
4. Certificate of incorporation or registration and a valid trading license.
5. Tax Identification Number and valid tax-clearance evidence, where applicable.
6. Evidence of registration on the PPDA Register of Providers, where applicable.
7. Power of attorney or other evidence authorising the quotation signatory.
8. Technical data sheets, catalogues and drawings for the safe, security door, CCTV equipment, alarm panel and fire-alarm equipment.
9. Security-performance and security-glazing evidence for the offered main-entrance door.
10. CCTV storage calculation proving a minimum 90-day recording-retention period.
11. Manufacturer or authorised-distributor confirmation for proprietary security equipment where the bidder is not the manufacturer.
12. Evidence of at least two relevant supply-and-installation assignments completed during the previous five years, supported by purchase orders, contracts or completion certificates.
13. Proposed implementation programme, key personnel and any specialist subcontractors.
14. Warranty and after-sales support statement, including local response arrangements and spare-parts availability.
3.3 Clarifications and amendments
Requests for clarification shall be submitted in writing to the Principal Pension Officer, Makerere University Retirement Benefits Scheme, via the email info@murbs.mak.ac.ug by the clarification deadline. Any amendment to this RFQ shall be issued in writing to all invited bidders. Oral explanations shall not modify the RFQ.
3.4 Evaluation and award
1. Preliminary examination for eligibility, completeness, authorisation, validity and submission of the full single-lot quotation.
2. Pass/fail technical evaluation against the mandatory technical requirements, documentary certifications and proposed implementation arrangements.
3. Arithmetic verification and financial comparison of quotations that pass the preliminary and technical evaluations.
4. Post-qualification, including reference checks, physical inspection of proposed products or facilities, and verification of local support capacity where necessary.
5. Award to the bidder submitting the lowest evaluated substantially responsive quotation for the complete lot, subject to approval and successful post-qualification.
MURBS reserves the right to accept or reject any quotation, cancel the procurement process before award, correct arithmetic errors in accordance with the RFQ, and reject an abnormally low quotation that the bidder cannot satisfactorily justify.
4. Coordination
The Consultant will liaise with the Principal Pension Officer to ensure that all the required information and any other resources are availed as and when requested for.
4.1 Submission Checklist
☐ Signed Quotation Submission Sheet
☐ Completed Technical Compliance Schedule
☐ Completed unified Bill of Quantities
☐ Registration and trading license documents
☐ TIN and tax-clearance evidence
☐ PPDA provider-registration evidence, where applicable
☐ Authorisation of signatory
☐ Safe burglary and fire certificates for the offered model
☐ Safe and security-door catalogues or drawings
☐ CCTV, intruder-alarm and fire-system data sheets
☐ CCTV 90-day storage calculation
☐ Manufacturer or distributor authorisations
☐ Evidence of relevant assignments
☐ Implementation programme and personnel
☐ Warranty and local support statement
☐ Disclosure of deviations and proposed subcontractors
The Detailed Request for Quotations can be accessed below:
4.1 Submission of Quotations
a) All quotations clearly marked: MURBS/RFQ/2026-2027/901 must be submitted no later than 8 October 2026 at 4:00 p.m. They must be addressed as below;
The Secretary, Board of Trustees
Makerere University Retirement Benefits Scheme
Makerere University – House 138, Fig Tree Lane (Pool Road)
P.O. Box 7827, Kampala
Tel: +256 (414) 531 472
b) The completed quotation shall be submitted physically in a sealed envelope. An additional electronic copy of the quotation must be availed on a storage device and enclosed in the envelope.
Reservation of Rights: MURBS reserves the right to accept or reject any quotation, in whole or in part, without obligation to assign reasons.
MURBS is licensed by the Uganda Retirement Benefits Regulatory Authority (RBS.0005)